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Why your Printer Fleet could be Killing your Business

Posted on Mon, Feb 17, 2014

Companies that have a printer fleet but are using in-house resources to manage it might be doing serious harm to their bottom line. Companies that have their own IT departments manage all of their printing services, copy machines, fax machines and monitor usage, as well as having other people deal with orders for supplies and repairing equipment that doesn't function properly will save a great deal of time and money by going with managed print services. This type of automation doesn't just make things easier and faster, it opens up a number of doors that were previously unavailable because of the newly freed resources. Here are some of the ways that automation for your printer fleet can drastically improve your business.


Networking: A managed print services company that is able to deliver the level of automation that you need to save money will be able to network every printer and copier in your entire printer fleet. This is important because otherwise you have no way of knowing what is going on with your fleet, and devices that aren't networked and therefore not monitored can't work against your business. An MPS provider will make sure that every single device is reporting and working at maximum efficiency.

This is achieved by having a technician dispatched the minute that a device appears to be failing, which means less downtime. In the time it used to take you to get in touch with a service center and find out what time the repair person is going to be there, automated print services might already have someone there.

Consolidation: An MPS provider will give you a great deal of detailed analysis that will allow you to make adjustments to save money. The reports that are generated can be delivered via email, of you can log into a website or program to get the data. Also, besides offering consolidated data for your printer fleet, an MPS can also provide consolidated invoicing making it easier to see where money is going.

save-in-house-printingManaged Supply & Service: The real benefit of a managed print services provider for your printer fleet is managed supply and services. This takes the burden of dealing with supplies away from your employees and allows your MPS to handle it, which saves time, money and provides continuity that you might not have had before. This results in a constantly monitored and changing best practices policy that will continue to save you money for a long time to come.

As you can see, not having a managed print system in place could be causing your printer fleet to cost your company a lot of money and time. Managed print will help you save your company money and time. It will network and consolidate your printer fleet, as well as manage the supplies and provide service agreements. Governor Business Solutions is committed to provide you the best printers with quality services. We have been in the managed print business for over 35 years, we have the experience you're looking for. Want more about Managed Print? 



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