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What is Managed Print Services (MPS)?

Posted on Mon, Aug 8, 2016

Managed print services (MPS) is the external optimization of a business’s printing output. The primary steps are needs assessment, device management, and the streamlining of printing processes. Over time, what managed print services has become increasingly complex, but the end result is simple: better control of printing that leads to financial, security, and environmental benefits.

Better Printing

MPS considers printing as the total costs for using, optimizing, and managing devices, people, processes, and outputs. This includes:

  • Desktop, multi-function, and high-volume printers, as well as copiers, scanners, and fax machines.
  • Material produced both within a business and externally.
  • Support from IT help desks to maintenance and otherwise.
  • Supplies, such as paper, toner, and related consumables.

To explain the question, what is managed printing services? starts by considering current output infrastructure through industry-specific assessments. These usage analytics allow for continuous and proactive management of hardware, including services, parts, and supplies. This enables the streamlining of a company’s printing processes to best meet their needs and optimize output within their unique printing environment.

Additional Services

The best MPS providers not only manage printing, but also create a guide for optimizing the entire print environment. This entails the minimization of outputs, devices, and supply use, as well as the monitoring, detection, and resolution of potential problems. This service also includes network management, integration of information technology, process automation, and traditional and telecommuter employee training. Furthermore, MPS will usually deliver continued monitoring of processes and enactment of improvements to save time and money. In short, providers will seamlessly integrate, optimize, and manage print infrastructure.

Benefits for MPS

Most businesses underestimate printing costs or do not implement controls. As a result, the benefits of enacting what is managed print services can be as much as 30% of annual printing costs or even 15% of annual spending. MPS can thus lead to:

  • Better workflow and business continuity,
  • Work environment optimization,
  • Greater productivity due to fewer related tasks,
  • Lower service and supply costs as part of MPS,
  • Greater document security through managed networks,
  • Lower environmental impacts from less paper and energy used,
  • And financial savings from the overall reduction of total costs.

Although any business can benefit from MPS, those in education and legal fields will benefit the most due to their reliance on printing. Furthermore, ever-evolving technology means that printing needs are always changing. Managed print services provides a way to meet the challenges of the present and the future. For more information on Managed Print Services and how you can save up to 30% on your printing costs, please contact Governor Business Solutions at or call 313-441-4600. 


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