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Ways to Save Money on Printing Costs

Posted on Mon, Jun 29, 2015

managed-print-servicesJust about everyone dreads buying new printer ink and paper. Yet most of us fail to alter our behaviors to save money on printing costs. Either we lose sight of how much we print or we forget just how expensive printing supplies are. Let's take a look at some easy ways to save money on printing costs.

Upgrade to a Printer With an Automatic Duplexer

The majority of modern business printers and many consumer printers have an automatic duplexer. This technology allows you to print on the front and the back of each sheet of paper. There is no sense in using only one side of a piece of paper. Duplex style printing makes efficient use of your printer paper and is eco-friendly. Upgrade to a printer with an automatic duplexer and you can cut your printing costs in half.

Check Your Printer's Settings

Printers have a software interface that lets users alter the printer's functions. Use the printer drive to change the settings to either a tone-saver or ink-saver mode. Opt to print in draft mode unless you must produce a presentation-quality document.

Reconsider Your Choice of Ink

You can find cheap third party ink that will save you plenty of money. Most of these ink cartridges are compatible with popular printers. However, beware of the possible headaches that third party ink can cause. Some produce a low quality output and others require a frequent cleaning of the printer nozzles. Do your homework and study the variety of available third party inks before making a commitment.

Use Refilled Printer Cartridges Instead of new Ones

If you do not consistently print photographs, resumes or other items that need high quality, it is not necessary to constantly purchase new print cartridges. Instead, opt to buy refilled printer cartridges. You will save plenty of money by taking this route. It is worth noting that refilled printer cartridges cannot be constantly refilled for eternity. Eventually, they will fail. Yet the risk of failure is minimal and you will enjoy considerable savings. If you adopt the DIY (do it yourself) ethos, you can refill your cartridges on your own to save even more money on printing costs.

Rely on Managed Print Services to Save you Money

Our managed print services can help you in your quest to reduce your printing costs. Too many businesses overlook the money that they spend on printer ink and paper. Most drastically underestimate their print needs and do not implement effective cost controls. Lean on Governor Business Solutions and your company can save upwards of 30% when it comes to aggregate printing costs.

Managed Print services will optimize your print environment, boost your workflow and liberate your staff to focus on non-printing responsibilities. Contact us today for a free print assessment. We will analyze your company's current status in the context of printing efficiency and determine an estimate of how much money you can save with our managed print services.

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