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How Much Is Your Company Spending on Print?

Posted on Mon, Sep 22, 2014

Do you know how much your company is spending on print? If your answer is, "Probably too much", then you are light-years ahead of many others out there. Most companies spend far too much on their printing, and most don't even know how much is really being spent. No matter what type of business you are in, printing is a cost that you just can't get away from. But knowing how much you actually are spending on print can help you reduce those costs, and improve everything from efficiency to that very important bottom line.

overspending on print

Knowing How Much You Spend Might Requires Expert Advice

It can be hard to figure out how much you are spending on printing. You might have an estimate, or even an exact figure of the overall cost, but it is likely that you don't know how much your company is spending on print in each area, and more importantly, how you can reduce those costs. It not only requires a great deal of time to break down and figure out  your print costs, it also requires experience and knowledge in printing and about your company infrastructure, especially the whole scope of printing that you do. Here are just some of the factors that affect how much you are spending on print.

  • Do you have too many printers or too few? Too many printers mean that you spend unnecessary money on everything from toner and paper to electricity, but having too few printers means that work isn't able to progress as fast as it should and that can be detrimental to the bottom line even more.
  • Do you have networking and software that works across your entire printer fleet and improves efficiency? Consolidating your printers and using the same applications to manage your fleet can mean a great deal more work gets done.
  • Do you spend too much on printer maintenance or too little? Spending too little on maintenance means a higher chance of printers breaking down and that can grind work to a standstill. However, many companies pay more than they should to prevent this from happening and that's not the best solution either.
  • Are you printing to the right machines? Directing printing to the wrong machines can reduce efficiency and cost money. It is important that you know which machines should be printing what documents and directing those documents there.
  • Are you spending money on wasted toner inventory or other supplies? If you don't keep a close eye on your printing, you might stock too many supplies and end up with wasted product. On the other hand, if you don't stock enough you'll run out and work won't get done.Print Savings estimator

Managing printing and print costs if difficult in any company, but especially for large companies that have a large fleet of printers and print all kinds of documents. To work towards a solution, allow the managed print service experts to analyze your printing, and manage  the ordering of supplies, maintaining printers and implementing software solutions. All of this will make your business more efficient, and allow you to spend exactly what you should be spending on printing, without compromising your most important work.

Visit Governor Business Solutions today to find out what you are spending on print and how much you could be saving, and leave managing your printing to the experts.

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