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Optimize on Your Printing Solutions With Managed Print Services

Posted on Mon, Nov 16, 2015

wide-format-printerYou'll see the best bottom line as a manager or business owner when you optimize every aspect of company operations. This includes printing solutions at your office(s). Managed print services are about optimizing the entire printing process you rely upon on a daily basis to produce the documents that keep you in business. Considering the fact that some companies spend up to 3 percent of their revenue on document generation costs, printing solutions at your office might be one of the first things you want to optimize when you're looking for ways to make your business run better.

Optimizing printing solutions through managed print services involves making improvements to all of the following facets of your printing system:

  • The cost of ownership and cost of operation of your printing equipment - Your printing equipment requires an initial purchase price as well as maintenance costs over time. You need to know if you're paying too much, but it's hard to tell when you're not specialized in the printing equipment industry. With the help of a specialized service provider, you can minimize the costs of keeping your company outfitted with the appropriate printing and computer equipment.
  • Assessing the energy consumption of your printing equipment - It's easy to overlook the energy expenditures that are necessary to keep your printer running throughout the long workday. However, it's important to be aware of this expense because it can be one of the largest expenses of document production at a company. With a managed print service provider, you can reduce the energy consumption of your equipment. This not only benefits your bottom line, but it's also environmentally friendly.
  • Analyzing printer usage by department - In order to pinpoint where the inefficiencies are in your system, a printing services expert will look into printer usage in individual departments at your company. As a business owner or manager, you know how communication between departments is sometimes insufficient to prevent redundancies and inefficiencies. When optimizing your printing solutions, a managed print services provider will interview representatives from all of your departments and do the communicating and coordinating for you so that you can focus on more important business tasks.
  • Minimizing the amount of time your staff members spend on printing tasks - Your company has to spend money on every moment you staff members spend waiting at the printer for documents to print out. Managed print services providers can teach your staff members shortcuts that will minimize the amount of time spent on printing tasks.
  • Looking out for possible bottlenecks in the document production process - A company without managed print services is prone to bottlenecks that can consume time and slow down business. Documents like invoices and training manuals are essential to keeping your company running, so any delay in their production detracts from productivity.
  • Matching the supply needs of your company with discounted supply costs to minimize expenditures - Managed print service providers know how to find the best supplies at the lowest prices. With their specialized knowledge of the printing industry, they can minimize your expenditures and save your company money. They can even allow you to stock your company supply room with higher quality supplies that cost less.
  • Letting you know of technical capabilities of your printing equipment that you might not yet be aware of - Chances are, your printer and computer equipment have many features that you're not yet taking advantage of. Providers of managed print services know about these features and can clue you in on technologies you're missing out on. You may be doing things manually that can be done instantaneously with the click of a button.

To learn more about Managed Print Services and how your business can benefit, contact the printing specialists, Governor Business Solutions, at 313-441-4600. 

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