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Need a better way to manage your printing enivornment? Consider Managed Print Services

Posted on Mon, Feb 22, 2016

managed-print-servicesHiring a Managed Print Services (MPS) company may seem like an unnecessary cost - especially for a smaller company - but they will actually help you save money over the long run as well as help you to create a more efficient printing environment. Organization is key to keeping your office productive; however, keeping the office organized is a lot easier said than done. This is especially true when considering your company's printing environment. There are many business owners that don't know the first thing about maintaining an efficient printing environment, which means that they are most likely wasting valuable resources as well as experiencing more overhead than they should. This is where managed print services come in. 

Printing Challenges That Business Face

Before going into exactly how managed print services can help with your business, it's helpful to understand the challenges of the average business owner. The following are some of the printing challenges that business owners have:

  • Printing Budgeting - Budgeting your printing needs is a lot more difficult than it might seem. One of the reasons for this is because most business owners aren't familiar with a lot of the costs associated with their printing needs. For example, do you know the cost of current printers on the market? Do you know how much it costs to maintain your printers in terms of printer maintenance and repair as well as overall energy costs? Do you know how many printers you need? You only have so many resources to use on your printing environment, and many business owners don't know the answers to these questions, which means that they don't know how to properly budget or allocate their budget towards their printing needs.
  • Printing Needs - If you don't know what your company's printing needs are, you're going to have some issues keeping to your budget - or even having an accurate or realistic printing budget for that matter. Many business owners have no clue how many printers, copiers, fax machines and scanners they actually need for their office. What ends up happening is that they either get too many or too few, which either way hurts the bottom line. The same goes for stocking up on supplies - either employees run out of printing supplies when they need them, such as paper and ink, or the company has overstocked in fear of running out.

cut-print-costs-ctaHow Managed Print Services Can Provide Solutions to These Challenges

A managed print service will do a full audit on your printing environment in order to determine two things - what your printing needs actually are and where you can save money. This often starts with consolidating your actual printers. For example, instead of running ten printers, you may only need to run five - even if you are using those ten printers constantly. The problem may be that your printers are outdated and five printers that are three times as fast will help boost office productivity while reducing printer supply, energy and maintenance costs. Additionally, they will analyze your workflow to make sure your printers are being used as they should. They will delegate certain tasks to certain printers to help make your office run more efficiently.

Managed printer services will also be able to determine how many supplies you need and how often you need them, thereby restocking your printing supplies only when necessary to avoid having to waste storage space or overstocking while still making sure that you never run out.

As you can see, managed print services provide a number of solutions to the printing challenges that most business owners face when it comes to managing their printing environment. To learn more about Managed Print Services, contact Governor Business Solutions, the MPS specialists at 313-441-4600. 

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