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5 Strategies for a Greener Workplace

Posted on Mon, Oct 5, 2015

It might seem like we are in the midst of a digital revolution, but that doesn't mean everything has gone digital, at least not yet. According to recent statistics, the average office worker will use over 10,000 pieces of paper in a single year. In fact, recent studies have found that printing costs companies billions of dollars each fiscal year, and, surprisingly, the number isn't falling all that fast; at least, not when you consider how much we now rely on digital copies and online interfaces.

Image result for greener printing workplaceThe simple fact is that printing is an important part of office life. Going completely paperless really isn't an option for most businesses. With that being said, there are some simple ways to make your office greener, and, in turn, save big on printing costs. In fact, five simple strategies can help your business save big bucks, and save the environment at the same time, at least where your printing needs are concerned. So, what exactly are those strategies? 

The number one strategy towards a greener print workplace is looking at printing from a different angle. In the past, most office spaces utilized a printer, a scanner and a copier. This is no longer necessary, and multi-function printers can be utilized to streamline your entire office environment, and make it greener in the process. MFPs, as they are often called, use less paper, less electricity and take up less space than the multiple printing platforms offices used to need. 

The second strategy to a greener workplace is going digital and recycling. Offices used to hold thousands upon thousands of pieces of paper. After all, they used to be necessary for day-to-day operations. This is no longer the case, and going digital with your files can help your business become greener and it can also free up space in your office. Consider scanning your old files into digital form, then recycling the paper that the information was once held on. Not only will your office be neater and cleaner, but you'll be creating a greener workplace, too. Recylcing can help make our world a better place, and giving old files a new life really helps the process along. 

Governor Go Green eBookStrategies number three and four are all about monitoring usage. Toner, ink and printer cartridges can be a huge expense, both for your company and for the environment. Monitor how your printer cartridges are being used and disposed of, and seriously consider utilizing refillable cartridges. You can also recycle toner and ink cartridges with a number of different companies. You may also want to consider instituting a rule-based printing program. This type of program lays out exactly what should be printed in your office, and holds the staff accountable for what they print. 


Finally, the fifth strategy is all about paper. Some papers are more costly than others, both for your company and for the environment. Switch to a recycled paper, and utilized MFPs to ensure you aren't buying multiple types of papers to meet the needs of multiple different machines. 

If you institute all or some of these strategies you are well on your way to a greener workplace, and that's always a good thing. To learn more about greener workplaces, or how to make your office more eco-friendly, download our e-book for an in-depth look at green printing strategies

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