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Five Signs that tell you, “You Need Managed Print Solutions!”

Posted on Wed, Jun 19, 2013

What does your business lack that's making you fall behind?

Proper fleet optimization requires much more than “one size fits all” amortization. Managed print solutions deliver a clear benefit; allowing your company to have an optimized document imaging fleet. If you haven't optimized your fleet of office equipment, here are the top five signs that you may need a managed print solutions:

#1. Lack of Continuity: Is there a lack continuity in your office? Has your company chosen multiple manufacturers’ products without regard to how they will work together? This lack of continuity creates inefficiencies and operating issues. When all the printers are networked, they can communicate a great amount of information that would otherwise be lost. Add the right software to centrally monitor and manage devices, and you're enabling standardization of the fleet.

#2. Maverick Spending: Impulsive or maverick spending on procurement of print devices leads to over-spending and sub-par equipment selection.

#3. Missing Metrics: Minimal or no tracking of device metrics means you may not know where inefficiencies lie or how to fix them. You cannot control what you cannot see, such as page counts, visibility of over and under utilized devices, page coverage, service reports, alerts and more. With access to the right metrics, companies can leverage its purchasing power for smart, centralized fleet purchases, instead of uninformed, individual purchases from various locations.

#4. Lack of Procurement Processes: Especially where metrics are missing, the company lacks the data needed to apply to fleet purchasing decisions, so no rational, strategic process exists. With proper software-enabled standardization and proper metrics, the company can put in place strategic processes that lead to an optimized fleet.

#5. Incorrect Amortization or Expense Structure: Another reason that a company may fall short of having an optimized document imaging fleet is that devices have already been expensed or procured through a capital expenditure. The truth may be that capital budgets are being stretched with erratic purchases of output technology, reactive supply orders and emergency service calls. Furthermore, your company may be unaware of hidden costs that are hurting your bottom line.


If your business fits in at least three of these categories, your business qualifies to upgrade to Managed Print Solutions services. You could be losing out on time and money by not stay efficient enough. HP's MPS can make your business more efficient and save money! When you upgrade to MPS, it increases your business’ overall efficiencies by not having your IT handle your printer repairs, no more waiting on printer toners to come in and no more down time! Not only does it decrease your down time, but it lowers your operating costs up to 30%! It’s accomplished by implementing a total print management strategy that focuses on reducing your printing costs while increasing your overall productivity.

Our Managed Print Services Program gives you control over your laser printing costs. Our trained and certified Service Technicians will maintain, and when necessary, repair your devices. Governor uses a sophisticated suite of software to monitor and alert any time a networked device is in need of either supplies or service. This ensures high availability and minimum downtime for your network devices. Managed Print Services implementation results in your employees having the right printing device, in the right place and available for their use while reducing your overall printing costs.

Additionally, once you have implemented MPS, your employees will be able to take advantage of state-of-the-art technologies to further improve their productivity to make sure you never run out of paper, toner or a break down. MPS is a proven high-technology system to save money, making you more efficient and your printing manager. Call 888-513-3593 to schedule a Free MPS demo or visit our MPS webpage for more information.


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