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Before You Buy That Printer, Answer These 3 Important Questions

Posted on Tue, Jun 18, 2013


3-questions-printer1-resized-600You may ask yourself, "Why should I take so much thought into buying a printer? It's just a printer!" Yes, it is just a printer, but take an estimate an average how much your printers cost you per year. Alright, you can stop adding now! As you may have just thought, these printing costs definitely add up! What would you say if Governor Business Solutions can change that to save you up to 30% on those printing costs!

To save up to 30% on printing costs is a lot of savings. What you can do to start finding a perfect printer, is by asking yourself three important questions. Answering these questions can help you narrow down your choices of printers and start saving money!

  1. How many users will be sharing the printer?
  2. How many pages will I be printing each month?
  3. Will I need to print color?

NUMBER OF USERS: The number of users that will be sharing a single machine is a good indicator of how large of a printer your office needs. If more than one user will be sharing the printer, you will likely want to look at a printer with networking. Work team printers are generally best for 2-5 users, while workgroup printers are better suited for 5-10 users. Department-sized printers can be shared with 10+ users. Plus, no one likes waiting in line to pick up their pages they printed off. Most workers like to print and grab their pages right away.

PAGES PER MONTH: The number of pages you need to print per month is another determining factor when deciding which printer model to choose. The best way to get an understanding of the duty cycle of a printer is to look at how many pages the toner cartridge yields. If you're printing 10,000 copies per month and the largest toner available for that printer is only 2,000 pages, it would be a better choice to upgrade to a larger machine. Generally, larger machines will have higher capacity cartridges, giving you a lower cost per page, costing your company less over time. A good rule of thumb is after determining how many pages your company will be printing, look for a printer with a toner cartridge yield that is at least half that number.

COLOR PRINTING: Deciding if you want to spend a little more money on a color printer isn’t the hardest decision. However, when you do decide, you still want to take a couple factors in consideration.

  • Think who & how many people will be printing on this computer – If several people are using this color printer, the colored ink can be quite costly to refill. Realize that some people may print a stack of color sheets and it wasn’t even necessary.
  • Take in consideration what this printer is used for – If it’s used for presentations, reports or any important documents, it should be a color printer. Color prints are always pleasing to the eye, when your clients or boss sees color on a page they could believe that the page is important to read or that you put more time into that document. However, if this printer is used for something that can be done on a B&W printer like printing invoices, B&W printers would be the most cost efficient.

Alright, now that you asked yourself how many users will be using this printer, estimated how many pages will be printed off and deciding if color printing is a good option for you, you can now find the “Perfect printer” to fit your needs! Ask a Governor Business Solutions Sales Rep to take those needs to find that perfect printer! They will be more than happy to help! To get in touch with our Sales team by calling 888-513-3593 or fill out a Contact us form. Click the button below to request a free quote today.


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